DK

Welcome back, Dr. Kittipob

Clinical workspace ready

TOTAL SURGERIES

0

Recorded surgical cases

PRIMARY SURGEON

0

Cases recorded as primary surgeon

ENDOSCOPY CASES

0

Saved endoscopy records

HPB CASES

0

Recorded HPB cases

Surgery Volume Trend

Last 6 months

Today's OR Schedule

08

Laparoscopic Hepatectomy

OR1 · In progress

10

Robotic LAR

OR1 · Scheduled

13

TEP Inguinal Hernia Repair

OR1 · Scheduled

Recent Cases

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SurgVault Clinic

Appointments · OPD Encounter · Procedures · Prescription · Billing · Follow-up

Clinic is reserved as a separate SurgVault workspace. This module is intentionally not active yet so Surgery development stays focused and stable.

Cases

Surgery and endoscopy records in one list, clearly separated by note type.

New Case

Structured surgical record.

Date Case code Hospital Country Specialty Procedure Op Note Template Diagnosis Role ASA Primary surgeon First assistant Anesthetist Scrub nurse Start time Finish time Operative findings Estimated blood loss (mL) Drain Procedure narrative Post-operative plan Notes Patient label / document

Surgical Drawing

Japanese hospital-style surgical schema + Apple Pencil drawing layer

Photos / Attachments

Capture or select clinical images for this case.

Add Logbook Entry

Record operative or non-operative clinical and training activities.

Activity Type

Date Institution Activity / Procedure Role Specialty Country Learning points / Notes

OR Schedule

Daily operating room schedule.

OR Calendar

Plan operating rooms by date, room and time.

Schedule OR Case

Date OR Room Start time End time Procedure Surgeon Anesthetist Scrub nurse Notes

OR Availability

Holidays, maintenance, emergency-only periods and temporary closures.

Date Scope Start time End time Reason Recurrence

Op Note

Printable operative record with hospital branding, physician credentials and electronic signature.

Logo

โรงพยาบาลหัวหิน

Hua Hin Hospital

Date of operation Time started Time ended

Surgeon

Clinical diagnosis

Post-operative diagnosis

OPERATIVE PROCEDURE

DESCRIPTION OF OPERATION

Case ID Ward EBL Drain

Electronic Signature

Not signed

Handwritten Signature

Sign with Apple Pencil, stylus or finger.

Signing Physician

Physician credential not linked yet.

Op Note Templates

Reusable Thai, English and bilingual operative templates.

Template Library

Template name Language Procedure Hospital Findings template Procedure narrative template Post-operative plan

Smart Template Questions

Approach

Complication

Specimen

Drain

Follow-up Queue

Post-operative and research follow-up generated from surgical cases.

0 due

DUE / OVERDUE 0

NEXT 7 DAYS 0

30-DAY FOLLOW-UP 0

ACTIVE CASES 0

Outcome Timeline

Operation → post-op → follow-up → outcome.

Longitudinal Tracking

Designed to combine SurgVault follow-up with readmission, pathology, laboratory, discharge and future HIS encounter data.

My Surgical Logbook

Clinical cases plus standalone procedures, observation, teaching and simulation.

TOTAL ACTIVITIES 0

PRIMARY 0

ASSISTANT 0

HOSPITALS / COUNTRIES 0

Procedure / Activity Breakdown

Annual Volume

UK eLogbook-ready View

Copy-friendly operative fields from the same SurgVault record.

Training & Portfolio

Procedure volume, operative role, competency evidence and training history.

Competency Snapshot

Portfolio Outputs

Future portfolio exports can support fellowship, credentialing, appraisal, competency review and UK evidence requirements.

Research Projects

Project workspaces linked to structured surgical data.

CRF / Data Collection

Add project-specific variables without duplicating the clinical record.

Research project Case Follow-up timepoint Data collector Project-specific CRF fields

Clinical information already stored in SurgVault should auto-fill. Research users should only enter variables that are specific to the study.

Cohort Builder

Build a de-identified cohort from your surgical registry.

Specialty Procedure contains

0 cases

Research Dashboard

Projects, available cases and follow-up status.

PROJECTS 0

AVAILABLE CASES 0

FOLLOW-UP DUE 0

DATA COMPLETENESS —

Export Center

Controlled exports for clinical work, portfolio and research.

Clinical / Portfolio

Research

Research export should be de-identified and permission-controlled.

Patients

Patient data through the hospital HIS layer.

SurgVault should not become a second independent master-patient database. HN, AN, demographics, admissions and ward data should eventually come from the hospital HIS.

Surgical Registry

Structured surgical data created from daily workflow.

Registry Overview

Data entered once during patient care can support audit, quality, research and portfolio outputs.

Future Registry Modules

HPB · Hernia · Colorectal · Endoscopy · Trauma · Emergency Surgery

Outcomes

Surgical recovery and longitudinal outcomes.

30-DAY FOLLOW-UP —

READMISSION —

REOPERATION —

MORTALITY —

Future HIS integration can supply readmission, discharge, laboratory and encounter data.

Complications

Post-operative complications and quality improvement.

Complication	Tracking	Source
SSI	30-day surveillance	Follow-up / HIS
Readmission	30 / 90 days	HIS encounter
Reoperation	Index + follow-up	OR / HIS
Procedure-specific	Dynamic	SurgVault Registry

Audit & QA

Departmental quality, data completeness and audit trail.

Clinical Audit

Monitor procedure volume, complications, documentation, cancellations, LOS and selected KPIs.

Audit Trail

Production SurgVault should record who viewed, created, edited, signed, printed or exported records.

Hospital Profile

Hospital identity and Op Note branding.

ชื่อโรงพยาบาล Hospital name Hospital code Phone Address Hospital logo

Op Note Header Preview

Logo

โรงพยาบาลหัวหิน

Hua Hin Hospital

Staff Directory

Thai / English names, medical licence and specialty credentials.

ชื่อภาษาไทย English name Role Medical License No. Specialty Subspecialty

Integrations

Hospital connector layer.

● HIS / HOSxP Connector planned

● PACS Connector planned

● Laboratory Connector planned

● Pharmacy Connector planned

↩ Final Op Note write-back ยังใช้ไม่ได้

HL7 / FHIR / REST API Future layer

Pending Users

Registration requests must be approved before clinical access.

User Management

Role-based access for clinical, OR and research users.

Role	Default Access
Surgeon	Cases, OR, Op Notes, Follow-up, Logbook, Registry, Outcomes, permitted Research
Anesthetist	Assigned cases, OR Board and anesthesia workflow
Scrub Nurse	OR schedule, OR board and assigned case workflow
OR Coordinator	OR Calendar, OR Availability, staffing and operational QA
Research Nurse	Research, CRF, follow-up and de-identified datasets
Owner / Administrator	Full administrative access

Permission Matrix Prototype

Role	View	Create	Edit	Delete	Print	Export
Surgeon	✓	✓	Own / Assigned	Restricted	✓	Permitted
Anesthetist	Assigned	Anesthesia	Anesthesia	—	Restricted	—
Scrub Nurse	Assigned	OR workflow	OR workflow	—	—	—
OR Coordinator	OR-wide	✓	OR schedule	Schedule	✓	Operational
Research Nurse	De-ID	CRF	CRF / Follow-up	—	—	De-ID only

Production security must also be enforced in the backend/database. Hiding a menu or button is not enough protection for patient information.

Supabase connection

Sign in

Welcome back, Dr. Kittipob

SurgVault Clinic

Cases

New Case

Add Logbook Entry

OR Schedule

OR Calendar

OR Availability

Op Note

Op Note Templates

Follow-up Queue

Outcome Timeline

My Surgical Logbook

UK eLogbook-ready View

Training & Portfolio

Research Projects

CRF / Data Collection

Cohort Builder

Research Dashboard

Export Center

Patients

Surgical Registry

Outcomes

Complications

Audit & QA

Hospital Profile

Staff Directory

Integrations

Pending Users

User Management